Incoming post and hand deliveries
RECEIVED with the date and the initials of whoever opened the envelope answers later questions about when a letter or notice reached the firm.
Seals and office stamps for law firms and solicitors
Law Firm Seal Maker
Most of what a law office stamps is routine: post marked RECEIVED with the date it arrived, file copies marked COPY, settlement letters headed WITHOUT PREJUDICE, and the firm's own seal beside a partner's signature on engagement letters. StampDr's stamp maker lets you design those marks for your firm, see them at their real size and download files for a rubber stamp, a self-inking stamp or the letter templates you already use.
- Firm seals, RECEIVED stamps and confidentiality marks
- Firm name, office and registration numbers in clear type
- DOCX and PDF for letters, vector files for a rubber stamp
Law firm seal and stamp designs
Every design below opens with a fictional firm's details. Replace them with your firm's name, office and numbers before you download.
Round firm seal
The firm's own mark beside a partner's signature on engagement letters, fee notes and file covers.
Open in editorRECEIVED stamp for post
The date of arrival on letters, notices and documents handed in at reception.
Open in editorWITHOUT PREJUDICE mark
A heading for settlement letters and their file copies, sized to sit above the first line.
Open in editor
Where a law firm uses its stamps
A firm's stamps are about record-keeping: when something arrived, which document is the original and how a letter should be treated.
Originals and file copies
COPY, FILE COPY or ORIGINAL SEEN keeps scans and photocopies apart from originals in the matter file. When a law or an authority asks for a certified copy, follow its rules: an office stamp alone certifies nothing.
Confidential and settlement letters
WITHOUT PREJUDICE, PRIVATE & CONFIDENTIAL or PRIVILEGED stamped on outgoing letters and on the copy kept on file, so the heading is never left off.
Engagement letters and invoices
The firm seal, or an address stamp with registration and VAT numbers, next to a partner's signature on engagement letters, fee notes and invoices.
What to put on a law firm seal
Keep the seal to the firm's identity and leave dates and initials to the office stamps. Professional rules on what a firm must show on its stationery differ between countries and bars, so check the ones that apply to you.
- Firm name
- Example: Hartwell & Okafor LLP
- The name the firm practises under, with the legal form if your rules require it on business papers.
- Professional title
- Example: Solicitors and Advocates
- Use only the titles the firm's lawyers are entitled to use where they practise.
- Office address
- Example: 14 Mercer Row, Leeds
- One office per stamp. Firms with several offices usually keep one design and change this line.
- Registration and VAT numbers
- Example: Reg. No. 1234567 · VAT 123 4567 89
- For the seal and the stamp used on invoices; leave them off RECEIVED and COPY stamps.
- Date and initials
- Example: RECEIVED 12 OCT 2026 · ____
- Leave space for the initials of the person who opened the post, or press a date stamp beside it.
How to design your firm's seal and stamps
- 1
Choose a starting point
Open the round seal, the RECEIVED stamp or the WITHOUT PREJUDICE mark above, or start from a blank circle, oval or rectangle.
- 2
Enter the firm's details
Put the firm name on the inner ring and the registration or VAT number on the outer one. Arial and Times stay readable on scans.
- 3
Set the size in millimetres
Round seals are often 38 to 45 mm; a WITHOUT PREJUDICE mark of about 45 × 10 mm fits above the first line of a letter.
- 4
Download for paper and screen
Choose a DOCX or a transparent PNG for letters and PDFs, and an SVG, EPS or PDF file for the maker of your rubber or self-inking stamp.
Tips for legal paperwork
Plan for the scanner
Most post is scanned into the matter file the day it arrives. Bright red can turn pale grey on a black-and-white scan; dark red, navy or black stay readable.
Same place, every time
Ask staff to press the RECEIVED stamp in the same corner of the first page, where the date is found at a glance and never covers text.
A colour for each mark
Blue for RECEIVED and red for COPY lets anyone tell an original from a copy across the room.
Your own mark only
Design the firm's own seal. Do not copy the arms, seals or wording of courts, bar associations or government bodies.
Law firm seal questions
Does a seal designed here have legal effect?
No. StampDr helps you design your firm's own mark; it gives the mark no legal standing. Whether a document needs a seal, and which one, depends on the law of your country and the court or authority involved. A seal never replaces a lawyer's signature, practising certificate or registration, so check with your bar or law society.
Does a WITHOUT PREJUDICE stamp protect a letter?
Not on its own. Whether a letter is protected depends on what it says and on the law that applies; the stamp is a reminder for the reader and for your file.
Can the seal go into our letter templates?
Yes. Download a DOCX file or a transparent PNG and place it next to the signature block. The same design also exports as SVG, EPS or PDF for a physical stamp.
Can each office or lawyer have a version?
Save the firm design in My Library, then duplicate it for each office or lawyer and change only the address or name line, so every version matches.
Do I pay before I can see the seal?
No. You can design the seal and preview it at its real size for free, and pay only when you download a file, either once or with a plan.
Design your law firm seal
Start with the round seal above, type in the firm's name and office, and check it at its real size next to a signature.