Stamps for estate agents, letting agents and property managers

Real Estate Stamp Maker

Property paperwork passes through many hands: viewing sheets, tenancy agreements, deposit receipts, inventories, key envelopes and the details sheets in the window. StampDr's stamp maker lets you design an agency seal with a house icon, a KEYS RETURNED stamp for the key register and a LET AGREED mark, preview them at full size and download files for your stamp supplier or for leases signed as PDFs.

Layouts for leases, key logs and window cards
Agency name, licence number and branch in clear type
PNG for signed PDFs, vector files for a rubber stamp

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Agency seal with house icon: Real Estate Stamp Maker

KEYS RETURNED stamp: Real Estate Stamp Maker

Real estate stamp designs to start from

The designs below carry a made-up agency's details. Change the name, town and wording to match your branch.

Agency seal with house icon
For tenancy agreements, deposit receipts and letters to landlords.
Open in editor
KEYS RETURNED stamp
Signature and date lines for the key register, key envelopes and contractors' job sheets.
Open in editor
LET AGREED mark
For window cards, printed property details and the front of a closed file.
Open in editor

Where an agency reaches for a stamp

Agencies stamp the documents that change hands: papers signed by tenants and landlords, keys going out to viewings and contractors, and listings that have just let or sold.

Tenancy agreements and inventories

The agency seal next to the negotiator's signature shows which branch handled the let, on every page that goes back to the landlord.

Key register and key envelopes

KEYS OUT and KEYS RETURNED with signature and date lines turn a notebook into a key log that answers "who had the keys on Tuesday?"

Deposits, rent and fees

A RECEIVED or PAID stamp with the date on a handwritten receipt or a rent book, with the agency's name, so the tenant can show who took the money.

Window cards and property details

LET AGREED or SOLD STC across a printed details sheet updates the window display without reprinting it.

What to put on an estate agency stamp

An agency seal identifies the branch; working stamps such as KEYS RETURNED only need a heading and room to write. If your country licenses estate agents, check whether the licence number must appear on your documents.

Agency name: Example: Oakfield Homes; The trading name on the boards outside properties, so tenants and landlords recognise it.
Branch or town: Example: Leeds; Agencies with several branches can save one design and swap this line per office.
Licence or registration number: Example: Licence No. 12345; Where agents are licensed, the number on a lease or receipt lets a client check who they dealt with.
Phone or website: Example: 0123 456 789; Useful on key tags and envelopes handed to contractors; leave it off the seal used on leases.
Signature and date lines: Example: Sign ____ Date ____; For key and receipt stamps. Lines of 25 mm or more leave room for a full signature.

Making your agency stamps

1
Pick the stamp you need first
Start with the agency seal, the key stamp or the LET AGREED mark above, or open a blank shape in the editor.
2
Fill in the branch details
Replace the sample agency with your trading name and town. Add your logo if it is a simple outline that still reads at 35 mm.
3
Size it for the paper
A 38 mm seal suits leases and receipts, a key stamp of about 47 × 18 mm fits a register column, and a 47 × 24 mm LET AGREED mark stands out on an A4 sheet.
4
Download both kinds of file
Use a transparent PNG to stamp tenancy agreements signed as PDFs, and an SVG, EPS or PDF file to have the rubber stamp made.

Tips for property paperwork

Brand colour, darker shade

If the agency colour is a bright green or orange, use a darker shade of it for the stamp; light inks fade on copies of leases.

Logo as an outline

Detailed house illustrations fill in when the stamp is small. A simple roofline or initials read better at 30 to 40 mm.

Stamp before you scan

Stamp signed paper before it is scanned and sent to the landlord, so the copy everyone keeps shows the same marks as your file.

A stamp for each direction

Busy branches often keep a KEYS OUT and a KEYS RETURNED stamp side by side; two ink colours make the log easy to scan.

Real estate stamp questions

Does a stamp make a tenancy agreement valid?

No. A lease is made by the parties signing it under the law of your country; the stamp only shows which agency handled it. Check local rules on what agents must put on contracts and receipts.

What size should an estate agency seal be?

Most agencies use a round seal of 35 to 40 mm for documents and a rectangular stamp of about 47 × 18 mm for key logs and receipts.

Can I use our agency logo?

Yes. Upload it in the editor, then set it inside a round seal or next to the name on a rectangular stamp. Solid shapes print more cleanly than fine lines.

Can I stamp leases that are signed online?

Yes. Download the seal as a transparent PNG and drop it beside the signatures on the PDF, or as a DOCX to add to lease templates kept as documents.

What does it cost?

Designing and previewing are free. You pay when you download, either per file or with a monthly, yearly or lifetime plan, and your designs stay in My Library for later changes.